EMBL Courses and Conferences during the Coronavirus pandemic
With the onsite programme paused, many of our events are now being offered in virtual formats.
Registration is open as usual for many events, with back-up plans in place to move further courses and conferences online as necessary. Registration fees for any events affected by the COVID-19 disruption are fully refundable.
More information for participants of events at EMBL Heidelberg can be found here.
Virtual Participation Guidelines
- Use the event-specific hashtag as communicated during the event for any related tweets
- Tweet unless the speaker specifically says otherwise
- Be mindful of unpublished data
- Be respectful in tone and content
- Share Slack, live stream or poster session links with others
- Broadcast the conference to unregistered participants
- Capture, transmit or redistribute data presented at the meeting unless presenter gives explicit consent
- Use offensive language in your posts
- Engage in rudeness or personal attacks
Additional information can be found in our Code of Conduct.
Health and well-being
It is important to stay healthy and move around, especially when you are attending an event virtually. We have put together a few coffee break stretches and yoga videos in the events Slack workspace for you to enjoy during the event.
How to ask questions
Questions during and after the talks can be asked in the EMBL Media Site, which is the platform where all the talks will be streamed. The chair moderates the questions and shares them with the speaker. If time runs out or you think of a question later, you can use Slack to ask your questions in the dedicated Meet the Speaker channel or via direct message.
The programme is planned based on Central European Time (CET) or Central Europen Summer Time (CEST), unless otherwise stated. As many virtual participants are attending from around the world, we do our best to accomodate as many timezones as possible when creating the programme. Please take your time zone into consideration when planning your attendance.
Virtual event platforms
Slack: This platform will be used to collaborate, communicate and network with all of the attendees of this event. All participants will receive information on how to join shortly before the conference. Here is a useful guide.
EMBL Media Site: Access to all live and pre-recorded talks will be through this platform. A link and individualised login information will be sent shortly before the conference. Additionally, all the talks will be saved here for 1 week after the meeting starts. Please use the preferred browser Chrome.
iPosterSessions: The digital posters will be held on a web-based platform from iPosterSessions. The company will contact the submitter of the abstract with login information and instructions on how to create and present a digital poster. The platform offers different templates to choose from, with the ability to upload images and videos to make your digital poster presentation more engaging. There is a chat functinality within the website and there will be a poster session Q&A during the session in Slack. Here are some guidelines for using iPosters.
Zoom: We will provide Zoom links for video chat breakout sessions for some events.